We process the personal data of our users and organisers and, if applicable, information relating to younger users' parents and/or guardians. We take as little personal information as possible and only that which is adequate and limited to enabling us to provide our services. We may collect, store and use the following personal information about you:
The data we collect helps support five major functions of iDEA:
Please let us know if the personal data we hold about you needs to be corrected or updated as we are committed to only holding accurate and up-to-date information.
You may only pass us another individual’s personal data if you have that person’s consent to do so on the understanding that their personal data will be processed as described in this policy.
We only use your data in the legitimate interest of running iDEA. This means we process your information so that you can use our platform in the following ways:
We use your personal data in the following ways:
In the future, we may use your personal data in the following ways:
To protect your identity, your user ID is codified. All emails generated by the website use the user name (nickname) you selected.
If you are under 16, 15, 14 or 13
If you are under 16 and live in Croatia, Germany, Greece, Hungary, Ireland, Luxembourg, Netherlands, Poland, Romania, Slovakia or Slovenia, you may only use this site if you have confirmed your parent, guardian, carer or teacher has granted you permission to access iDEA and provided their name and email address.
If you are under 15 and live in the Czech Republic or France, you may only use this site if you have confirmed your parent, guardian, carer or teacher has granted you permission to access iDEA and provided their name and email address.
If you are under 14 and live in Austria, Bulgaria, Cyprus, Italy, Lithuania or Spain, you may only use this site if you have confirmed your parent, guardian, carer or teacher has granted you permission to access iDEA and provided their name and email address.
If you are 13 or under and live anywhere else in the world, you may only use this site if you have confirmed your parent, guardian, carer or teacher has granted you permission to access iDEA and provided their name and email address.
Our legal basis for processing your personal information
We promise that we shall only use your data in the way you wish, and we shall always respect your privacy. We process your data under the following legal grounds:
We use our own staff, and we also use a small selection of third party companies to process some data on our behalf. We only use processors with clear GDPR commitments, and only in the legitimate interest of running iDEA to deliver our services.
We shall keep your personal data within iDEA and our trusted third parties except where disclosure is required by law, for example to government bodies and law enforcement agencies.
How long we keep your personal information
We only keep your personal information for as long as we need to, so that we can use it for the reasons described above. Where your information is no longer required or is no longer relevant, we will make sure it is disposed of securely.
The actual period for which we store your personal information will vary depending on the type of personal information and how it is used. For example:
Your personal data may be stored, processed, and transferred outside the EEA so that we can use your personal data as described in this policy.
We will make sure that any transfers of your personal information from one country to another comply with those data protection and privacy laws which apply to us. European data protection laws include specific rules on transferring personal information outside the EEA.
When transferring personal information outside the EEA, we will:
Links to other websites
Under the General Data Protection Regulation, you have the right to:
You have the right at any time to ask us what personal information we hold about you, and to ask us to update, amend or delete any data that is incorrect or out of date. To protect your privacy and security we may need to verify your identity before disclosing or deleting your data. Please write to us using the 'Contact Us' button on the website, or contact the Director at the Office of HRH The Duke of York, KG in our offices at the address below.
The accuracy of your personal data is important to us. You can update your personal data, including your address and contact details at any time by writing in to us using the 'Contact Us' button on the website. If you find any inaccuracy in your data at any time, we will delete or correct it promptly at your request. Proof of identity may be required in some circumstances. Please write to us using the 'Contact Us' button on the website, or contact the Director at the Office of HRH The Duke of York, KG in our offices at the address below.
You have the right to ‘block’ or suppress processing of your personal data. However, we will retain just enough of your personal data to ensure that the restriction is respected in the future. You have the right to object to your personal data being processed, for marketing and for research purposes. From the very first communication from us and every marketing communication we send after you will have the right to object to marketing. Please write to us using the 'Contact Us' button on the website, or contact the Director at the Office of HRH The Duke of York, KG in our offices at the address below.
If you wish to complain or take advice from the data protection regulator, please contact the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold your rights to data privacy. The ICO can be contacted at The Office of the Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. Tel: +44 (0) 01625 545 745 Website: www.ico.org.uk
Privacy and Cookies
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. To find out more about cookies, visit www.aboutcookies.org
Cookies do not typically contain any information that identifies a user, but other information that we hold about you may be linked to the information stored in, and obtained from, cookies.
If you are concerned about cookies tracking your online movements then you may be concerned about spyware. Spyware is a particular type of cookie that tracks personal information about you. There are antispyware programs available that you can use to prevent this
The BBC has useful information on this subject at: http://www.bbc.co.uk/webwise/guides/about-spyware
You can also disable Google Analytics on all websites by downloading the Google Analytics Opt-out Browser Add-on. Just type "Google Analytics Opt-out Browser Add-on" into your web browser to read about these processes.
iDEA takes security extremely seriously. We:
We are registered as a Data Controller with the UK Information Commissioner’s Office, under registration number ZA203454.
This website is owned and operated by Inspiring Digital Enterprise Award C.I.C., registered in England and Wales under company number 09569896, and our registered office is at Buckingham Palace, London, SW1A 1AA. This is our principle place of business.
If you have any questions about this Policy or your personal data, please contact:
Director, Office of HRH The Duke of York, KG either using the postal address at Buckingham Palace, or email [email protected].